Learn best practices, tips, and tricks from Microsoft 365 specialists Valto as part of our Microsoft 365 Masterclass: Adopting Microsoft 365.
About this Video – Training for Microsoft 365
Our Microsoft 365 Masterclass Series is a new webinar series from Valto. Our series aims to help organisations get the most out of their subscriptions including developing a strategy, adoption the platform, improving security and a dive into key technologies.
Our second event covers off how your organisation can go about adopting Microsoft 365 and get the most value out of their Microsoft 365 Investment
During the webinar we will cover off the following key topics:
Vision Planning
Change Management & Communication
Champions
Resources
Certifications
During the webinar we’ll be focusing on key processes you can implement and demonstrating the following key Microsoft 365 technologies:
This video is aimed at organisations that have Microsoft 365 and would like to get more out of their investment. We’ll cover off best practices, tips and tricks to help your organisation and users adopt the Microsoft 365 platform.
Example Adoption Strategy Vision
Office 365 Vision
Office365 will provide a centralised environment where all activities, documents and policies are stored in an intuitive manner. The platform will enable users to collaborate more effectively and find information with ease.
Microsoft Teams Vision
Microsoft Teams will be used as our primary communication channel and replace all internal emails. The platform will be used to improve communications and collaboration across departments, projects, and companywide engagements.
https://valto.stg.upliftcro.co/wp-content/uploads/2021/01/Add-a-PowerApp-into-a-Microsoft-Team.png11252000Dougie Woodhttps://valto.stg.upliftcro.co/wp-content/uploads/2023/03/Logo-Nav.svgDougie Wood2021-01-19 08:23:482022-09-09 09:26:09Add a PowerApp into a Microsoft Team
The SharePoint Success site is a new look book template from Microsoft that builds upon other sites such as the Microsoft 365 Learning Pathways. It is designed to help organisations that are looking to rollout SharePoint improve the quality and impact of the sites they are designing.
This will provide organisations greater integration with SharePoint from Microsoft Teams. This will also remove the issue with the global navigation not appearing within Teams which has been a major limitation. This will involve promoting a communication site to a home site for this functionality to work.
Launched at the end of 2020 but will be improved over the coming year. This platform will provide organisations the opportunity to provide mixed reality experiences in Modern SharePoint Sites. This could be for virtual tours, training, classroom or providing a creative way to demonstrate products and services.
This new product set is an enterprise product set designed to provide Machine Learning and AI to assist with automated classification and protection of content within SharePoint.
This product set will streamline organisations that are manually manipulating and classifying data and metadata or using a third-party product to achieve this.
Improvements to the News & SharePoint panel asking users to complete missing fields prior to publishing and allowing for further automations with Power Automate once complete.
New template functionality is also being included with the ability to set a new default news/page template for sites.
News Digest Improvements
Auto News Digest – Building upon the manual News Digest functionality this feature will automatically email organisations with updates to the news articles that have been posted within SharePoint.
News Banner and Logo improvements are also being added to the News Digest functionality to allow further customisation to this. Much simpler than emailing yourself the News Digest and editing it first! See User Voice on this subject.
OneDrive
Mac Improvements
A host of new features are coming for Macs on OneDrive including:
SSO & Conditional Access for OneDrive on Mac
Files on Demand is coming out of beta and becoming GA
Differential Sync
This feature will streamline the amount of data that is being synced and will allow for differential sync for all file types.
Comments on non-office documents
Within SharePoint & Teams web application you can now provide comments to non-Office files from OneDrive. This is already launched and you can read more on how to use this.
Microsoft Teams in 2021
There is a host of new features coming to Microsoft Teams this coming year as Microsoft invests heavily into the new platform. Just a selection of these include:
Teams Custom Layouts
This will build on the blur and change background features to allow users to create more immersive presentations with themselves transposed into the scene.
Meeting Recap
A very exciting feature that will provide a lot of productivity gains allowing a summary of the meeting, who attended, who did not and shared files, recordings and chat. This will also include automated actions in the future too.
Microsoft 365 has a number of tools available that can be used for storing information, files and collaborating on. A common decision for organisations when building their Microsoft 365 strategy is identifying the best use case for each of the products. Our blog article covers off the key products and use cases for each one.
SharePoint, OneDrive & Microsoft Teams are key components of Microsoft 365 and are included in your Microsoft 365 Business Premium licenses.
Which tool should I be using?
Microsoft 365Services
Valto provide a range of SharePoint, OneDrive & Microsoft Teams services including:
Migration
Governance Planning
Managed Support
SharePoint Intranet Development
Adoption
Blog Series
This blog post is part of a series of blog posts outlining Microsoft Teams best practices including:
Valto are here to help with your Microsoft Teams platform. Get in touch via 03335 779 009, [email protected] or Contact Us.
https://valto.stg.upliftcro.co/wp-content/uploads/2020/11/How-is-a-Microsoft-Team-Built-up.png650650Hugh Valentinehttps://valto.stg.upliftcro.co/wp-content/uploads/2023/03/Logo-Nav.svgHugh Valentine2020-11-30 09:15:282022-09-09 10:15:58When should I use SharePoint, OneDrive or Microsoft Teams?
https://valto.stg.upliftcro.co/wp-content/uploads/2020/11/Prep-m365.png11252000Dougie Woodhttps://valto.stg.upliftcro.co/wp-content/uploads/2023/03/Logo-Nav.svgDougie Wood2020-11-23 08:36:222022-09-09 10:06:39Preparing files to Migrate to Microsoft 365
Our latest webinar “The Silver Bullet for Internal Communications” covered a pertinent topic with the prevalance of remote working and how your organisation can unleash the most powerful, yet under-utilised tool in your internal comms arsenal – Microsoft 365 & Teams.
Face to face communication can be a challenge in the easiest of times, yet it is vital in helping colleagues feel valued and part of an organisation. As more and more businesses find themselves working remotely, either as a result of the pandemic or normal business practice, maintaining the connection between colleagues, managers and leaders intensifies. A cost effective and fit for purpose digital solution is crucial.
With special guests Sarah Edwards, Fabrica Group and Clare Milsom, Ocuix, our focus for this event was delivering targeted communications to a range of audience groups, based on the fundamental principles of engagement, experience and motivation.
We demonstrated how a blend of interactive Microsoft technologies, strategic internal communication planning and dynamic aesthetics will enable you to connect and engage colleagues with business goals, activities and programmes.
Whatever the mix of working arrangements you have in place – home-based, field, office locations or a combination – we can explain how to communicate effectively with your teams and colleagues, through a continuous, engaging and integrated stream of content hosted via Teams.
Specific Microsoft technologies to be covered:
SharePoint Online
Microsoft Teams
Teams Live Events
Microsoft Stream
The Silver Bullet for Internal Comms
About Hugh Valentine:
Over 10 Years deploying Microsoft & Cloud Technologies for Customers & Partners. Loves cycling and raising money for charity. Managing Director of Valto.
Areas of expertise:
modern workplace IT, digital transformation, Microsoft services, technology adoption, IT strategy, flow, cloud roadmap, cloud automation, cloud security and much more.
About Sarah Edwards:
An accomplished internal communication, engagement and change expert, and founder of Fabrica Group, Sarah has over 20 years’ experience in helping businesses piece together strategy and objectives with people and the way they work.
Areas of expertise: Strategy development and deployment; Internal communications; Employee engagement; Cultural analysis and change; Coaching and facilitation; Leadership and employee events and conferences; Certified Myers Briggs practitioner; Accredited change management practitioner; Certified Hogan practitioner
About Clare Milsom:
Clare is an award-winning Producer working in the corporate communications and events industry. Having started her career as a graphic designer in the late 90s, Clare has evolved a particular talent for understanding complex technical information and communicating it by developing strong creative message architectures with visual clarity. Clare has a thorough understanding of the creative tricks and broadcast technologies that turn a video call into a digital event.
Areas of expertise: Graphic design; video and event production and delivery.
Microsoft 365 Services for Internal Communications
Using SharePoint for internal communications can take your business collaboration to a whole new level. SharePoint has been designed with innovative collaboration in mind. With content management and teamwork applications, utilising SharePoint to the fullest will connect all your Microsoft tools and encourage easy file sharing and communication.
This powerful software makes it easy for your team to co-author documents and connect with remote workers and those in other offices. The expert SharePoint consultants at Valto can offer remote IT support for SharePoint and all other Microsoft products. Read on to discover our top tips for using SharePoint for internal communications.
Gather around the discussion board
The Discussion Board found within SharePoint is the perfect place to promote discussion and teamwork. This intuitive program allows you to start a conversation and discover the opinions of your staff in real time. Discussion Boards only take minutes to set up and can save time in place of an in-person group meeting.
Develop a shared Wiki Library
Creating a Wiki Library is a fantastic way to connect your staff and organisational information using SharePoint. A Wiki Library is a shared database of documents that users can access and edit. Your library will grow organically as you link more documents together. This is also an excellent way to see what information you lack. You can then create the pages that you need.
Be heard with the Announcement List
The Announcement List in SharePoint allows you to make important announcements to your staff with absolute simplicity. By setting expiry dates, you can also pre-plan your monthly announcements to save time. Putting your group Announcement List on the landing page of your SharePoint Intranet makes it easy for every member of staff to see your announcements.
Create a SharePoint Survey
Creating surveys is the quickest and easiest way to get the opinions of your team. With question branching, stored answers and Excel exportability, managing your findings is also incredibly easy. Anonymous surveys are a perfect way to encourage interaction from shy and quiet members of your team.
Use a SharePoint Community site template
Using a SharePoint Community Site Template to create a centralised social media style network allows you to connect with your staff in a familiar way. Whether it’s for team discussion or around a specific topic, this is a great way to encourage engagement. You can use the SharePoint Community Site Template to implement and encourage Microsoft gamification.
Contact Us
We hope you found our “Microsoft 365 & Teams for Internal Communications” blog post useful. Valto are here to help with your Microsoft 365 Internal Communications Challenges. Get in touch via 03335 779 009, [email protected] or Contact Us.
https://valto.stg.upliftcro.co/wp-content/uploads/2020/11/YouTubeThumbnail.jpg7201280Hugh Valentinehttps://valto.stg.upliftcro.co/wp-content/uploads/2023/03/Logo-Nav.svgHugh Valentine2020-11-19 07:48:102022-09-23 12:54:10Microsoft 365 & Teams for Internal Communications
What components of Microsoft 365 are used in Microsoft Teams? Our article covers the key components that get created for a Microsoft Team.
Microsoft Teams is included with your Office 365 subscription and it’s important to consider from a governance perspective to understand How is a Microsoft Team Built Up?
What are the key components of a Microsoft Team?
The infographic below outlines the key functions of a Microsoft Team:
Microsoft Teams Services
Valto provide a range of Microsoft Teams services including:
Training
Structure & Governance Workshop
Security
Support
Microsoft Teams Request Form
Blog Series
This blog post is part of a series of blog posts outlining Microsoft Teams best practices including:
We hope you found our “How is a Microsoft Team Built Up?” blog post useful. Valto are here to help with your Microsoft Teams platform. Get in touch via 03335 779 009, [email protected] or Contact Us.
https://valto.stg.upliftcro.co/wp-content/uploads/2020/11/How-is-a-Microsoft-Team-Built-up.png650650Hugh Valentinehttps://valto.stg.upliftcro.co/wp-content/uploads/2023/03/Logo-Nav.svgHugh Valentine2020-11-15 14:43:382021-02-18 11:28:52How is a Microsoft Team Built Up?
What types of Microsoft Teams to create? This is a question we often get asked, our article covers the common use cases for deploying Microsoft Teams that we have seen across our many projects with organisations.
Microsoft Teams is included in all Microsoft 365 plans and an important factor for organisations to consider when rolling this out is ensuring a good structure and governance plan is in place. There are also a number of enhanced addons such as Microsoft 365 Business Voice which aids telephony for businesses or organisations.
How should I deploy Microsoft Teams?
The following Microsoft Team Types are the most common ones organisations deploy.
Departmental
These types of Teams provide departments a place to streamline their way of working. Replacing internal emails & communications with group chats, hosting regular department meetings and migrating their files into the platform.
Project / Ad-hoc
Project & Ad-Hoc Teams are ideal for cross department functions and even external parties like suppliers & partners. Map out your project and use it to improve collaboration on your project using meetings, files and planner for task management.
Company Wide
Invite your whole organisation to a Microsoft Team and use it for posting important announcements, praising members of staff and providing easy access to a SharePoint Online Intranet.
Social & Initiatives
Create social Teams for your employees to engage on topics they are interested in and drive company wide initiatives such as a mental health campaign to really drive social and company wide feedback
Microsoft Teams Services
Valto provide a range of Microsoft Teams services including:
Training
Structure & Governance Workshop
Security
Support
Microsoft Teams Request Form
Blog Series
This blog post is part of a series of blog posts outlining Microsoft Teams best practices including:
We hope you found our “What types of Microsoft Teams to create?” blog post useful. Valto are here to help with your Microsoft Teams project. Get in touch via 03335 779 009, [email protected] or Contact Us.
https://valto.stg.upliftcro.co/wp-content/uploads/2020/10/HowshouldI.png677618Hugh Valentinehttps://valto.stg.upliftcro.co/wp-content/uploads/2023/03/Logo-Nav.svgHugh Valentine2020-10-22 10:00:382022-07-05 11:31:39How should I deploy Microsoft Teams?
https://valto.stg.upliftcro.co/wp-content/uploads/2020/04/the-best-microsoft-teams-training-overview-webinar-min.png500999Hugh Valentinehttps://valto.stg.upliftcro.co/wp-content/uploads/2023/03/Logo-Nav.svgHugh Valentine2020-04-20 10:00:122022-07-05 11:34:44Microsoft Teams Training Overview Webinar
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